Who we are
The St Andrews Community Trust is a company limited by guarantee registered under the Companies Acts (company number SC389508) and has its registered office at Kinburn Castle, Double Dykes Road, St Andrews, Fife, KY16 9DR (“we”, “our”). For the purpose of the General Data Protection Regulation (“GDPR”), we are the Data Controller over any personal data we collect from you via this website, https://www.standrewscommunitytrust.co.uk/ or otherwise (including by telephone, email, post or face to face).
We are committed to protecting your personal data and adhere to the principles of GDPR when processing your personal data.
This privacy notice (together with any other documents referred to within it) outlines personal data that we collect from you through your interaction with this website or that you provide to us and how it will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
If you have (i) any concerns about our processing of your personal data; or (ii), you have a general enquiry in relation to data protection, please contact firstname.lastname@example.org.
1. What is personal data
Personal Data: means any information relating to an identified or identifiable natural person (‘Data Subject’). A Data Subject is an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
Special Category of Data: means personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation.
When we refer to “personal data”, we mean both personal and special category of data, although we do not envisage that we will collect any special category data from you.
2. The data we collect about you
We primarily collect personal data from you which you provide to us directly when instructing us (or contemplating instructing us) either by email, telephone or face to face. We collect personal data through the members area on our website.
We may collect the following personal data to undertake one of the services that you have requested:
• Contact information including address, postcode, telephone numbers and email address;
• Any data regarding how you use our website through cookies that we use on our website;
• IP addresses- we may collect information (where available) about your IP (internet protocol) address, operating system and browser type.This data provides us with information about your browsing actions and patterns. It is used to inform improvements to our website and for internal system administration; and
• Any other information you post, e-mail or otherwise send to us.
3. Where will we keep your data?
Your personal data will be stored in the UK.
4. If you fail to provide personal data
Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you. In this case, we may have to cancel the service you have with us but we will notify you if this is the case.
5. How we use your personal data
To provide our services to you, we need to know your name, contact details and property address.
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
• Where we need to perform the contract, we are about to enter into, or have entered into, with you;
• Where it is necessary for our legitimate interests (or those of a third party) and your interests are fundamental rights do not override those interests;
• Where we need to comply with a legal obligation;
• Office administration and internal record keeping. Records are retained for the length of any warranties given following completion of the service;
• We may pass on your details to a third party contractor to perform part of the contract we have entered into or may enter into with you.
6. Purposes for which we will use your personal data
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
7. Disclosures of your personal data
We may share your personal data (where necessary) with contractors, business partners, suppliers and sub-contractors for the performance of any contract that you enter into with us.
We may disclose your personal information to third parties:
• in the event that we sell or buy any business or assets, in which case, we may disclose your personal data to the prospective seller or buyer of such business or assets;
• if we or substantially all of our assets are acquired by a third party, in which case, personal data held by us about you will be one of the transferred assets;
• to protect the rights, property, or safety of us or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.
In all instances where we disclose your personal data to third parties, we will ensure that your data is appropriately protected. Where our suppliers process our personal data on our behalf, we require them to put in place appropriate security measures to protect your personal data in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes, in accordance with our instructions and GDPR.
We do not transfer your personal data outside the European Economic Area (the “EEA”).
9. Is your personal data safe?
We work hard to protect your personal data and have adopted appropriate technical and organisational measures to keep it safe from being accidentally lost, used or accessed in an unauthorised way, altered or destroyed.
In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your personal data transmitted to us via the internet; any transmission is at your own risk.
10. Data Retention
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
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12. Withdraw Consent
If we are relying on your consent, you can withdraw your consent at any time, at which point we shall stop processing your personal data in that way. Please note this does not affect the legality of our processing up to the date of your withdrawal of consent.
13. Your Legal Rights
We have summarised your rights below. Please contact email@example.com to exercise these.
• You can seek to restrict our processing of your personal data or ask us to rectify any personal data we hold about you for the purposes stated above.
• You can object to us processing your personal data where we are relying on legitimate interest and we will cease processing for the purpose you object to. An exception to this would be where we have compelling legitimate grounds for processing which override your interests, rights and freedoms or where it is necessary for the establishment, exercise or defence of legal claims. You can also object or withdraw your consent to marketing at any time and we will stop immediately.
• You have the right to lodge a complaint with the Information Commissioners Office (ICO) if you think that we have infringed your rights. You can find more information about reporting a matter to the ICO at the following link: https://ico.org.uk/
• In certain circumstances you have the right to ask us to provide you with your personal data in a structured, commonly used and machine-readable format to allow you (or us on your behalf) to transmit this information to another party. More information can be found at https://ico.org.uk
• We aim to keep your personal data up to date and welcome any updates to your details or corrections to any inaccuracies. You have a right to request copies of the data held about you, and if information held by us is incorrect, you have the right to ask for this to be corrected. Please help us keep our records updated by informing us of any changes to your email address and other contact details.
• In certain circumstances you have the right to ask us to erase the personal data we hold about you. Such circumstances include (a) where we no longer need your personal data for the purposes set out above; (b) if you withdraw your consent to our processing; (c) if you object to our processing based on our legitimate interest and we have no overriding legitimate grounds to continue processing your personal data; (d) if we process the data unlawfully; or (e) where the personal data has to be erased to comply with legal obligation to which we are subject. We will consider any such request in line with GDPR. Please note this is not an absolute right and there may be circumstances where we choose not to delete all of the personal data we hold about you. More information about your right of erasure can be found at https://ico.org.uk
14. Third Party Links
Our website may, from time to time, contain links to and from the websites of third parties. If you follow a link to any of these websites, please note that these websites and any services that may be accessible through them have their own privacy notices and that we do not accept any responsibility or liability for these notices or for any personal data that may be collected through these websites or services, such as contact and location data. Please check these notices before you submit any personal data to these websites or use these services.
15. Changes to our Privacy Notice
Any changes we may make to our privacy notice in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy notice.
Questions, comments and requests regarding this privacy notice are welcomed and should be addressed to firstname.lastname@example.org.